RENTAL PROCEDURE
[effective June 2011]
printable version
  1. LEDGEWOOD ASSOCIATION MEMBERS ONLY may rent the clubhouse. Rental application, rental contract and checks MUST be signed by a Ledgewood resident.
  2. Check the availability of the clubhouse with the Clubhouse Rental Manager. A rental application form and rental contract will be mailed to you within 24 hours of contacting the Rental Manager.
  3. Complete the rental application and contract and return it to the Clubhouse Rental Manager along with two personal checks. The first check is a $500 security deposit (see below for refund details). The second check is for miscellaneous rental fees including a $60 cleaning fee, $20 trash fee, lifeguard fees from Memorial Day to Labor Day and snowplowing if applicable All checks must be personal checks payable to the Ledgewood Association - no company or organizational checks will be accepted. IF RESERVATION IS MADE WITHIN ONE WEEK OF EVENT, ALL FEES MUST BE PAID BY MONEY ORDER.
  4. Upon receipt of your rental application, contract and checks, you will be given written confirmation of your reservation date. Deposit check will be cashed and your refund will be in the form of a Ledgewood Association check.
  5. Failure to return the Clubhouse key in a timely manner (3 days) will result in a $5.00 fee deducted from the deposit.
  6. The $500.00 security deposit will be returned after inspection of the clubhouse. In the event of damage to the facility occurring during the rental, the security deposit will be withheld, repairs arranged by Ledgewood Association, and the cost for such repairs billed to the renter if in excess of $500.00 or the difference refunded, if less than $500.00. Repairs are to be performed only by persons commissioned to do so by the Ledgewood Association Board. Security deposits where no damage occurs will be refunded within 7 to 10 days after the function.
  7. A $15.00 administrative fee will be charged for all checks returned for insufficient funds.
  8. The Association is not responsible for any items left at the clubhouse.
  9. Wedding rentals will have access to the clubhouse beginning at noon on the day prior to the wedding.
  10. All trash must be BAGGED, tied and placed in the trash container provided outside the kitchen door of the clubhouse (see Cleanup Instructions). If a catering service is used, please be sure the caterers are aware of this procedure. Ledgewood Association reserves the right to bill the renter for cleanup of unbagged trash whether in or outside of the trash container.
  11. All items belonging to either the renter or caterer must be removed by 8:00 a.m. of the following day. Failure to do so will result in a charge for removal by the association?s cleaning crew.
  12. Parking on the grass across from the clubhouse is prohibited.
 

Make Checks payable to: The Ledgewood Association
LEDGEWOOD CLUBHOUSE RENTAL MANAGER
Diane Thompson (330) 603-6115



CLUBHOUSE RULES
[effective July 2014]

printable version

The renovated clubhouse should be treated like
you would treat your own home (or better).


  • ONLY residents of Ledgewood in good standing with the Ledgewood Association are allowed to rent the facility and sign the rental agreement. The resident MUST be on site, at the clubhouse, for the duration of the function.

  • The clubhouse is a NO SMOKING FACILITY. There are NO exceptions to this rule.

  • Decorations should be confined to tables. DO NOT attach or hang decorations on the walls, beams, accordion doors, fans, counters, windows or light fixtures. There are to be NO PUSH PINS OR TAPE applied to or on the facility. Violators will lose their security deposit.

  • Please turn off all appliances when through using them. Remove all items from refrigerator and freezer by the end time of your event. Any items not removed by this time will be discarded by Ledgewood staff and the renter charged for the time required to clear the kitchen. Garbage bags and filters for the coffee maker are provided for any clubhouse function.

  • Place ALL garbage in trash bags before placing them in the dumpster.

  • The Ledgewood Association will repair any damage occurring as a result of the renterís event and the cost of these repairs will be billed to and paid for by the renter.

  • Lifeguards are REQUIRED at all events between Memorial Day and Labor Day (or end of the swim season if it extends beyond Labor Day) if the event goes beyond 8pm, the normal pool closing time. As the clubhouse can be rented until midnight, a lifeguard fee will be charged in addition to any rental costs, during the swim season. The number of guards is dependent on whether the renter wishes to allow swimming at the event. Two guards are required if no swimming will take place, three if the renter wishes to allow swimming at the event. There are no exceptions. The renter must contractually specify if the event is to end after 8pm so the Association can provide the necessary number of guards. The event cannot, for safety reasons, extend beyond normal pool closing time if an incorrect ending time was requested and the appropriate number of guards are unavailable and you will be required to vacate the premises.

  • Wet clothing is not permitted in the party room including bathing suits and towels at any time.

  • NO alcoholic beverages are permitted OUTSIDE the building.

  • NO glass is permitted OUTSIDE the building.

  • Use of tables and chairs is at the discretion of the renter. Setup of tables and chairs is the responsibility of the renter. Chairs must be folded and racked and tables must be wiped off and put away by the ending time of your event as specified in the rental contract.
Please remember to leave the facility as you found it. If is not in satisfactory condition when you first arrive, please let us know immediately.
 
LEDGEWOOD CLUBHOUSE RENTAL MANAGER
   
Diane Thompson 
(330) 636-6115
 

LEDGEWOOD CLUBHOUSE
17761 Falling Water
map

RENTAL MANAGER

   
Diane Thompson 
(330) 636-6115

Downloads

These files are .PDF Adobe Acrobat documents

 

Available Tables & Chairs

  • 160 chairs
  • 16 Round Tables (5 ft. diameter), which seat 6-8 people each
  • 4 Rectangular Tables (2 ft. x 6 ft.), usually used for food service, but would seat 8-10 people each
  • 2 Rectangular Tables (2 ft. x 8 ft.), usually used for food service, but would seat 10-12 people each

Photos (click to enlarge)




SEE CLUBHOUSE
RENOVATION PICS!

 
MAINTENANCE & GLOBES CLUBHOUSE & RENTALS RECREATION POOL BOARD of TRUSTEES Main Page